NOTICE OF AGM and CLUB PRESENTATION EVENING to be held on
SUNDAY 28 FEBRUARY 2016
6-6.50PM, THE BIG ROOM, IMPINGTON VILLAGE COLLEGE LEISURE CENTRE
- Report of Chair
- Report of Treasurer
- Report of Head Coach
- Adoption of Bottisham Club draft Constitution 2016
- Elections of committee members for 2016-17
- Presentation of awards to swimmers for 2015 performances
ALL SWIMMERS AND PARENTS ARE INVITED TO ATTEND!
Refreshments will be available.
Committee Roles Available (up to 13 people):
Club Chair (Lynne is retiring; Suzy will stand) Role Description – Club Chair
Club Secretary (Carol is retiring) Role Description – Club Secretary
Club Treasurer (Alex wishes to retire) Role Description – Club Treasurer
Membership Secretary (Alison will stand) Role Description – Membership Secretary
Swim 21 Co-Ordinator (new role) Role Description – Swim 21 Coordinator
Volunteer Co-Ordinator (new role) Role Description – Volunteer Coordinator
Communications Co-Ordinator (new role) Role Description – Communications Officer
Team Managers/Reps – JFL (Suzy wishes to retire), SFL (Rob is retiring), County races Role Description – Team Managers
Committee-optional roles also available, including
Meets Manager (Carol will continue) Role Description – Meet Manager
Technical Officer (new role) Role Description – Technical Officer
Swim Data Manager (new role) Role Description – Swim Data Officer
Equipment and Maintenance Coordinator (new role) Role Description – Equipment and Maintenance Coordinator
Welfare Officer (Cathryn will stand) Role Description – Welfare Officer
Independent examiner of accounts Role Description – Independent Examiner of Accounts
Please will those who can help in any of these roles, or in any role at all, notify Suzy (JFL@bottishamswimclub.org.uk) as soon as possible, and in any event by Thursday 25 February.
The majority of the Club Committee intends or wishes to retire at this AGM. From the current committee of 9 we are certainly losing Lynne, Carol, Simon, and Rob, and there are more who would like to go – all for the same understandable reason, that they have served on the committee for many years now and their children are now in their mid or late teens, so it is time for parents of younger swimmers to take over and take the club forward – they have done their time. Cathryn, Alison and I (Suzy) will remain but only on the condition that enough other parents (or club members aged over 16) step up to the Committee and help. Having talked to other clubs of a similar size, we note that our committee of 9 is quite small and so the new constitution allows it to be as many as 13, with each person allocated a specific role and area of operation so we all know what we need to do. Committee meetings are likely to be once a month for an hour, during swimming times – currently we meet on the first Sunday of the month, but this is entirely flexible.
The current committee have agreed to provide training and mentoring for anyone taking on a role with the club. You won’t be left on your own. The club is going from strength to strength – please be part of making swimming work for all our children!
Please speak to Suzy or another member of the Committee if you have any queries at all.
Swimming on 28 February
Swimming will take place as follows:
C Squad and lanes 3 and 4 of B Squad – 5-6pm
A Squad and lanes 1 and 2 of B Squad – 7-8pm
This is so that swimmers can come and join the meeting in the Big Room between 6.10 and 6.50 and receive their awards.
Assuming that we acquire a new constitution and committee seamlessly, club presentations for achievements in 2015 will be the main focus of the meeting. Awards will be presented as follows, with age taken at 31 December 2015:
Top boy and top girl: 9/u, 11/u, 13/u, 15/u and 16/o
Most improved boy and girl – 11/u 12-13, 14/o;
Club male and female swimmer;
Best overall performance – male and female; and
Club records achieved in 2015.
Top boy and girl in each age group are selected on a points system awarded for performance at the Club Champs. Improved, Club and Performance category winners will be chosen by Karl on the strength of attendance and performance in training and at galas, and achievements recorded on the club database. Club records are published on the website (without names) and on the Bottisham noticeboard (with names).
A gentle reminder to the trophy-holders from last year please to bring them to training this week so they can be scrubbed up and engraved for presentation to the award winners on the 28th. Thank you!